For most businesses, the protection of confidential information is of the utmost importance. Customer information can be stolen or, if not disposed of properly, can lead to stolen identities, credit card fraud and a whole lot of other major security issues. This can have major repercussions for the company, such as fines, lawsuits and even closure, all of which can cost the company huge amounts of money. Information can be stolen from paper documents or from computers. A secure recycling program at work can play a big part in reducing mishaps, so let’s take a look at how to run one at work.
1. Make Recycling Mandatory
All employees should recycle everything that’s recyclable and it should be made into a rule. Anyone not following it should be punished with suspension or a fine or whatever the company deems fit. It does not take much or even a huge effort to recycle properly. All it takes is a little responsibility. Have proper bins for collecting recyclable material. Recycling does not have to be about the environment alone; it can be about security as well. With responsible handling, very few mistakes will be made and security is strengthened. Recycling pop cans is one thing, but when it comes to documents and e-waste, special programs should be set up to handle this.
2. Hire A Document-Destruction Service
There are many document destruction companies around. Speak to someone like a friend or a worker in a neighbouring office to see if they would recommend someone. You can also research the Internet and find an experienced, reliable and responsible company to handle document destruction for you. Look into the company’s security and environmental standards. They should use industrial grade shredders that cross-cut documents into confetti to recycle. Whether shredding is done on- or off-site, it must be secure, with everything locked during transportation with no chance for the slightest mishap.
3. Easily-Accessed Recycling Stations
One way to encourage recycling is to have proper recycling stations that are easily accessible to everyone. Employees who may not be “on board” initially (there will be a few) can get used to doing this the proper way and let go of bad habits. Instead of having individual bins at every desk, which may cause some employees to throw out recyclable articles into the garbage, have properly labelled bins for the various materials to avoid confusion. It’s also a good idea to have a clear poster placed above the respective bins to show what goes in each container. This helps foreign workers who may not be used to recycling in the country of their origin. A bit of teamwork won’t go amiss either; any co-worker can step in and help someone who is slightly confused. Eventually, everyone will get the hang of it.
4. Have Short Meetings
Staff can come together briefly, so as not to eat up too much time and discuss all matters of recycling. This provides an ongoing education on the topic. Perhaps you could also implement an in-house newsletter about recycling.
When you hire a company that comes to collect your documents for destruction, make sure that they also perform hard drive destruction. Deleting your hard drive is not the answer. Complete destruction is the only way that there will not be a data breach. No hacker will be able to do anything, as it’s impossible. Once hard drives are destroyed, you’ll never have to worry about any sensitive information that may have been in it.