Your office photocopiers remain an instrumental element of your office infrastructure. It’s important that you carefully consider the model you choose and review your options before making a significant investment. There are multiple styles and applications for office photocopiers, and within this post, we’ll take a look at 8 important questions to consider when selecting products for your business.
Question 1: Can the System Make Colour Copies?
The ability to make colour copies is often essential for many businesses. Creating charts with different colours for presentations and printing high quality photos might be required during day-to-day business operations. It’s important to remember that colour printing can impact the cost of the equipment, and so you may spend more money for the copier.
Question 2: What Factors Influence the Cost?
When reviewing the copier marketplace, there are a number of factors that influence the cost. These factors include the size of the copies produced, the speed of the printing, and whether the copier makes colour copies.
Question 3: What Volume of Copies can the System Produce?
The maximum volume of copies produced by the system can have a significant impact on your business. Manufacturers design their systems for a specific capacity. And those capable of producing a higher volume of copies tend to have a significantly more durable construction. Buying a photocopier with a lower capacity and then over-using it can result in machine breakdown over a short period of time.
Question 4: How Easy Is it to Connect to a Network?
The connection between a copier and a network is vital for uploading files and simplifying the copying process. It’s important to consider the value of the networked connection and how much time your company can save by ensuring the copier has this level of network integration.
Question 5: What Is the Warranty?
Before investing in a copier, make sure that your organization is protected by a comprehensive warranty. The warranty you select should cover you against technical issues as well as parts and labor costs to resolve any issues. You may be able to get an extended warranty if the original coverage doesn’t offer comprehensive protection.
Question 6: Does the Copier Help Produce Material?
The office photocopier you use can also be optimized to help you produce material. For example, there are multiple copiers now that can be used to staple copiers after printing. There are also copiers that can fold the paper for you during the copying process. To improve the productivity of your team, this additional functionality can save significant amounts of time.
Question 7: Should We Buy Used?
Buying a used photocopier requires you to carefully consider the copier’s condition and its potential long-term value to the organization. While you can likely find many great deals on used products, you will have to complete the market research to find the right product at the right price. Another consideration is the warranty on the used equipment. Make sure the system you select is offered with a comprehensive warranty that covers you in case components breakdown over a short period of time.
Question 8: What are the Maintenance Needs?
Other than filling the toner and ink for the photocopier and refilling the paper tray, what are the maintenance needs for the system you’re considering? If you’re a small business, it’s likely that the office photocopiers will be used by all members of staff. And so, you should try to find a system that requires limited running maintenance to help your team maintain their productivity.
Effectively selecting a quality photocopier can help your organization improve its productivity and limit its costs in the coming years. Review the questions in this post during the selection process, and you’ll come to decision that suits all equipment users within your business.